Occupational Health And Safety (OH&S) Management System - Key Considerations

Documentation

Is the OH&S management system clearly communicated in a document that is accessible to all employees, and is the document actively maintained and up to date?

Does the management system clearly define:

1. The organisations OH&S policies and objectives

2. Organisational responsibilities

3. Position descriptions/OH&S responsibilities

4. OH&S procedures

5. Records and documents that must be kept

Management Responsibility

Does this section in the management system clearly define:

1. Specific senior management responsibilities and commitment to continual improvement

2. Specific responsibilities of management and other personnel responsible and qualified to deal with OH&S matters

3. The organisations OH&S system verification methodologies in respect of the allocation of human, technical and financial resources to deal with OH&S matters

4. System for managing compliance with OH&S legislation, regulations, standards and codes

5. Methods of acquiring and disseminating OH&S information

6. Plans covering the conduct of OH&S awareness training and continuous education

7. How the enterprises OH&S policies and objectives are communicated to employees upon their induction

8. The emergency procedures that have been developed by the enterprise and how these are implemented

9. How the organisation plans to ensure personnel comply with safe working methods and the maintenance of a safe workplace environment

10. Statements of work method to be followed by employees and others

11. The methodologies the organisation will use to verify by way of inspections and tests that work areas, work methods, materials, plant and equipment comply with safety legislation, regulations, standards and codes

12. How the organisation plans to quarantine unsafe work areas, materials, plant and equipment

13. Actions taken by managers and others following an incident or accident including the form of reports submitted and particulars of to whom such reports are submitted

14. The investigative procedures followed to determine the cause of incidents/accidents and corrective actions to prevent a recurrence

15. Particulars of the management and other personnel who have responsibility for case management and rehabilitation of employees and other victims of incidents or accidents

16. Position descriptions and duty statements for the managers and other personnel given these responsibilities

Subcontracting and Purchasing

Does this section in the management system clearly define how the enterprise plans to:

1. Assess subcontractors OH&S plans and subcontractors, consultants and suppliers ability to comply with the enterprise’s OH&S policies, procedures and performance requirements

2. Ensure subcontractors and others employ safe working methods and maintain a safe workplace environment

3. Ensure contracts entered into between the enterprise and subcontractors include requirements covering: definition of OH&S responsibilities; documented evidence of work methods; OHS inspections; OHS records

Process Control

Does this section in the management system clearly define:

1. Ensuring your people are appropriately licensed and qualified to be to be engaged in hazardous occupations

2. How OH&S risks / hazards are to be identified, assessed and a management plan developed to deal with such hazards in the event of an incident or accident arising

3. Examples of work method statements

4. Procedures to be followed for the development of work method statements by the enterprise and by subcontractors and others when required

5. Procedures to be followed to ensure compliance with relevant OH&S legislation standards and codes, including rehabilitation policies

6. Procedure followed by the organisation for the preparation of General Site Safety Rules including: documentation, dissemination and maintenance of rules in an up-to-date state; and, emergency procedures to be followed

Inspection and Testing

Does the section in the management system clearly define procedures to be followed for planning and conducting OH&S inspections and testing and in particular procedures covering:

1. Incoming materials, products and equipment

2. Work methods

3. Workplace environment

4. Access and egress

5. Protective measures

6. Adherence to safe working systems

7. Electrical safety

8. Plant and equipment

Do inspection plans specify particulars of testing program and personnel to whom responsibility for testing has been assigned

Control of OH&S Issues

Does this section in the management system clearly define the organisations procedures for documenting:

1. Incidents of non-compliance

2. Non compliance of materials and substances

3. Elimination of unsafe work practices and areas

4. Disposal of non-conforming materials and substances

5. Elimination of unsafe work practices and areas

6. Disposal of non-conforming materials and substances

Is it clearly shown how the enterprise intends to communicate information concerning such matters to:

1. Appropriated sections of the organisation

2. The clients organisation and/or representatives

3. Relevant authorities including accident notification to Work Cover

Corrective Action

Does this section in the management system clearly define the organisation’s procedures for:

1. Maintenance of records describing corrective action taken

2. Incident investigation and reporting

Handling, Storage, Packaging and Delivery

Does this section in the management system clearly define the organisations procedures for:

1. Appropriate licensing and qualification of persons proposed to be engaged in hazardous occupations

2. Material handling

3. Manual handling

4. Identification, transport, storage and use of hazardous substances (i.e. material safety data sheets)

5. Ensuring compliance with relevant regulations, standards and codes

Training

Does this section in the management system clearly define the organisations procedures for:

1. Identification of the training needs of management and personnel

2. Ensuring all personnel undergo OH&S training upon their induction

3. Necessary task training is provided to conform with OH&S standards

4. Maintenance of appropriate records covering OH&S training

OH&S Records

Does this section in the management system clearly define:

1. The organisations procedures for identification, filing, retrieval and retention of OH&S records

2. Particulars of qualifications held by individuals

3. Inspection and test reports

4. Reports of incidents and accidents

5. Minutes of OH&S meetings

6. Evidence of actions taken as a result of such meetings

7. Incident analyses

8. Accident statistics as appropriate to the organisation

9. Evidence of actions taken as a result of such events

10. Induction and training records

11. Details of dangerous goods and/ or hazardous substances held, including quantities and locations

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